Freelance Management Assistant for Law Firm, Brussels

1.        IT: Clarify all past invoices, credits for blue screen etc. & keep checking work done and invoices, make sure we are happy with our IT supplier, if not, we change

2.        Building: Organize and implement third floor set-up: renovations, IT, furniture, etc.

3.        Insurance: make sure all of needed insurances are in place (building, professional liability etc.); for professional liability: go to the bottom of what we have, what we need and contract for best deal

4.        Clio: check whether weekly/monthly performance tables can be delivered, what else can we take from Clio, or need from Clio to make our work more efficient?

5.        Document storage: find best solution, be it OneDrive, Clio or other, for both privacy (GDPR) and efficiency purposes (what system would make our lives easiest?)

6.        Expenses: ensure accounting gets copy of all monthly credit card statements so she can keep track of expenses; put system in place so that all firm expenses (including vendor bills, rent, other costs) can be reported on a monthly basis

7.        Invoices: supervise invoicing done by accounting, both of associates, and of vendor, ensure we have a system in place that works smoothly

8.        Accountants: make sure our accountants follow-up on all needs, get things ready for tax reporting etc.

9.        New clients & new matters: ensure procedures for and templates/implementation for intake of new clients, conflict checks, new matters; incorporating everything also in Clio

10.  Law firm rankings & marketing/social media: make sure all chambers & other ranking profiles/documents are in, set up a system for this to be done more smoothly in the next cycle; think about marketing possibilities, options, including our presence on social media

11.  Ensure smooth, results-oriented coordination with admin assistant